Simplifying Business – a Good Theme for 2018

Simpler is usually better. Processes can be done more quickly, there are fewer costs, fewer moving parts, less need for highly-skilled staff, and fewer mistakes – this is not about ‘dumbing down’. Make SIMPLIFY your theme for 2018, rather than a list of ‘resolutions’ that are soon forgotten.

To get started, make a list of things that seem to be complicated and difficult. Ask your staff – they’ll have plenty of suggestions! Here are a few more…

Simplify your Website, and be especially conscious of how it’s seen on a mobile device. The key information people want are phone number, hours of opening and address – are they easy to find? Have common inquiries on a Frequently Asked Questions page eg function information, menu variations, group sizes etc…

Simplify Customer Bookings – usually they don’t want to call, but just book online. Time to join one of the booking services or add a simple form to your website – the small cost of fees will be more than covered by increased customer numbers.

Simplify Recruitment – standard job ads, an automated application process with a web form (check Wufoo) and SMS responses, standardised interview questions and a set induction process. Maybe a little bit of work to setup, then it will flow smoothly.

Simplify Rostering – get rid of the paper roster and clunky spreadsheets. Online systems like Tanda make it easier to design and cost your staff schedule, and notify staff. Also cuts costs – you can tell hour by hour how much staff are costing you each week.

Simplify Recipes – how many moves or touch points are involved in each dish? Is that justified by the price and staff skills you have? This is not about removing style or flavour, but making it easier to serve quickly and economically.

Simplify the Menu – a useful report on your POS shows the best and worst selling items. Check it over month so there’s plenty of data. How many of those slow-sellers can be removed and no-one will notice? Can garnishes and ingredients be used across more dishes? How many individual food items do you keep in stock – it might be a surprise!

Simplify the Wine List – apply the same ‘best and worst seller’ process to your beverages. This can lead to big, big savings – cellars can easily balloon into massive investments if you’re not careful.

Simplify the Bar and Front Counter Setup – make it easier to serve, especially when it’s busy. Have equipment and supplies in their logical place – run what used to be called a ‘time and motion study’. Staff can do a lot of this for you…

Simplify Purchasing – start to deal with suppliers who allow you to order online and work off agreed lists. Simpler, and easier to do price comparisons. Some small operators are slow to embrace this – remind them that this is 2018, not 1998.

Simplify Payments – ready to be radical and eliminate cash payments?! It’s been done by a few businesses, and they’re loving easier POS systems, greater security and simpler end of shift reconciliation. It’s coming…

Simplify Bookkeeping and Accounts – online services like Xero put all your bookkeeping on a web page, accessible from anywhere. There are a raft of skilled people who can help set this up – the cost is more than covered by savings on business expenses, tax filing fees and the daily access you have to the real state of your business.

Simplify your Text Messaging Routine – I’ve seen so many owners and managers who are dominated by random and unnecessary messages from staff and suppliers. Set some new rules…

Simplify your Daily Routine – how is it now? One hint – don’t start the day by checking emails – it will dominate your morning.

What else can you do to simplify business? Watch for updates on this list…