The value of these systems has always been there, but they used to be very expensive, and would often need equipment upgrades to allow them to work across a network. Now that they’re cloud-based, everything has changed, although some still need a per-seat license.
Systems I have seen (and this list is developing):
Priava – ‘a purpose-built enterprise venue and event management booking system in the cloud for managing all types of venue and event bookings. All the complexities involved with multi-venue availability, event logistics, catering, equipment and resource requirements, and the delivery of those services are all available within Priava’.
Eventpro – ‘built from the ground up to be a single system where the Venue Booking, Event Management and Catering Management components are all seamlessly integrated’.
Ivvy – ‘we put the fun back into events with online, real-time event management tools that deliver real results. Trust iVvy to give you the best selection of locations, suppliers and event management tools to deliver more, faster’.
Function Tracker – ‘our calendar based system allows you to easily manage every event in your venue from beginning to end, including catering, beverage, equipment and staff management and much, much more. From the initial enquiry to the final invoice, every aspect of event management is catered for. You can also send invoices (including integration with accounting software), contracts, quotes & run sheets, manage customers, manage event ticketing and registration.’
Eventbrite – super simple system for when you want to set up a booking page for an event. Free for events that you’re not charging for, and also enables paid events, for which you pay a small commission on the ticket price. Does not integrate with diaries and suppliers, unlike the other systems above.
Google and Outlook Calendars – yes they can manage bookings, and you can set up systems with different colours for different locations. But if you’re taking events seriously, you will (and should) grow out of this method quickly.